Woodcreek SeaWolves

Hello, Seawolves !

Mark your calendars! Our annual Swim-A-Thon (SAT) is coming and will be held on Tuesday June 9, during your regular practice hours!

As our major fundraiser, the SAT is one of the primary means by which our team raises the money needed to manage all the expenses associated with operating a successful team. Our fundraising goal for the season is $25,000! PLEASE help us reach this goal!

We’re asking for 100% participation in this event, and hope that each swimmer can raise a minimum of $100, which earns them a SAT shirt that is used in our pre-champ’s spirit night for tie-dying.

Even if you can't be present to swim at the SAT in person, you can still participate! Instead of accepting per-lap pledges, ask for a lump sum. See the attached FAQ for more information on the SAT, pledge types, language to ask for pledges, and answers to general questions.

Once again, we’re leveraging 99Pledges as our online platform, and you will be receiving a separate email from our Treasurer, Kayley Funk, which includes your child’s/ children’s fundraising page(s) with easy social sharing options. Please check your spam folder if you don’t receive it or email treasurer@woodcreekseawolves.com with any questions. If you prefer not to use the online platform, a paper copy of the pledge form is attached in this email.

We’re excited to share our preliminary 2026 prizes (attached) to entice your swimmers to ask for donations. As a reminder, at $100 your swimmer will receive their 2026 Swim-A-Thon shirt, plus some awesome additional prizes!Additionally, we will need volunteers to be our lap counters! This is a fun and easy way to get your volunteer hours; you can sign up for shifts starting next week.

More details to follow, but please let us know if you have any questions.

Best,
Liz, Ashley, and Kayley

Here is the link to follow updates and make donations to our team's largest fundraising event!

2026 Swim-a-Thon (6/9/2026)

What is the Swim-A-Thon? 

The Swim-A-Thon is our major fundraiser for the season and will take place this year on Tuesday, June 9th. Swimmers request donations from sponsors, either per lap (one pool length) or lump sum donations. Each swimmer will swim continuous laps (as many as possible in the allotted time) during their scheduled practice time and then collect the pledges from their sponsors. All pledges are due by Friday, June 12th.

Why is the Swim-A-Thon important? 

The expense of running a high-quality recreational team, with a professional coaching staff in a state-of-the-art pool is expensive. Our registration fees cover only a nominal amount. As our major fundraiser, the Swim-a-Thon is the primary means by which the team raises the money needed to manage all the expenses associated with operating a successful team. Funds raised at Swim-A-Thon help to keep registration costs low and allow the team to purchase necessary equipment (i.e. more shade tents, updated timing equipment, etc.). Our fundraising goal for the season is $25,000! PLEASE help us reach this goal!

How can I reach the goal? 

Our goal this year is $100 per swimmer and 100% participation. You will be surprised at how generous people will be when they find out that it’s for such a great cause! Ask your friends, grandparents, aunts, uncles, neighbors, parents’ co-workers…askanyone who may be interested in sponsoring you – and, of course, Mom & Dad!

Who do I ask for pledges? 

Ask your friends, grandparents, aunts, uncles, neighbors, parents’ co-workers…ask anyone who may be interested in sponsoring you – and, of course, Mom & Dad! 

How do I ask for pledges? 

If you are calling people on the phone, you could say: “Hi, this is (your name). I am on the Seawolves swim team and am participating in our annual Swim-A-Thon on June 9th. Would you be willing to sponsor me? My goal is to swim (goal #) laps during my practice time to help raise money for my team. You can pledge per lap or a flat amount. I really appreciate your support!” Don’t forget that if you opt-in for 99Pledges you can also email or post your swimmer’s link on social media to receive more donations.

Are donations tax deductible? 

Yes, all donations are tax-deductible. Our non-profit tax ID number is 68-0413329. Donation Receipts with our tax ID # are available at www.woodcreekseawolves.com, under documents Donation Receipt.

If you’re not using the online platform, whom are the checks made out to? 

Checks can be made payable to Woodcreek Seawolves. Cash is also accepted and appreciated! If you have some sponsors that have not sent their pledge money by the deadline, we suggest that you write out one check and then collect the money from them. Making a copy or taking a picture of your pledge form to keep at home is a great suggestion if you are collecting donations after the deadline.

When do I collect the money? 

You can collect the money at any time. All per-lap donations will be collected after the event. Our lap counters will let you know how many laps you swam, and then you can collect from your sponsors.

Don’t wait until the last minute! All pledges must be turned in by Friday, June 12th. T-shirts and prizes will be awarded quickly thereafter. If you’re not using the online platform, please place cash or check donations in the FAMILY FOLDER labeled SWIM-A-THON, and clearly mark your swimmer’s name on the envelope. If you’d prefer to hand deliver any envelopes/pledges, you can contact [email protected] or [email protected] and we can coordinate a pick up with you.