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Volunteer Position Descriptions

Each family is required to volunteer a minimum of 16 hours during the season.  Volunteer requirements for Champs will be a separate requirement.  Below is the list of volunteer positions.  Please reference this page when registering your swimmer.  You will be asked to rank your volunteer preferences.


Responsible for music and announcements. Announces events, lane changes, updates to events at home meets. Calls for missing swimmers as necessary/feasible/appropriate. Plays music as appropriate before/during/after meet

BBQ (Cooks)

Cooks various items for breakfast and/or lunch shift. Set up, clean up and general maintenance of BBQ equipment and area as appropriate for shift for swimmers

Colorado Operators

Operate the timing system that is used to record the swimmers’ times. Training on this system is required and is usually done during a meet; length of training is based on an individual’s understanding of the system and comfort level in operating it during a meet.

Computer Operators

Sets up the meet in Meet Manager and prepares all files (meet info, hy tek, & psych sheet) to be posted on web site. Reviews and checks heat sheets prior to printing. Checks all meet entries before printing.

Responsible for running the swim meet computer program. Includes, scratches, heat/lane assignments, and retrieving results from the Colorado system, printing event results, and printing ribbon labels.

Training on the computer is required; length of training is based on an individual’s understanding of the program and comfort level in operating the computer at a meet.

Display Case

Updates the display case at the RAC with swimmer and team updates. Works with the Parent Board to obtain pertinent information to keep swim families abreast of current announcements.

Note: This position can be done outside of meets or swim practice times. However, please note that this position will not fulfill the entire requirement for volunteer hours. You will be required to work other volunteer positions to fulfill your volunteer obligation.


Responsible for seeking of corporate sponsors, coordinating Swim-a-thon and other team fundraisers, and continuing to be creative and strive for new fundraising ideas.


Work in the hospitality area to prepare snacks for coaches, officials, and volunteers. Deliver food to be served to coaches, officials and volunteers. Responsible for set up and clean-up of hospitality area

Meet Referee

Responsible for running the meet. Gives instructions to other meet officials (starter and stroke and turn judges) working the meet.


Responsible for taking photographs at the meet for team publicity purposes, web site, and/or newsletter use. Produces the end of the year video and Senior video.

Ready Bench

Responsible for lining up the swimmers by event, heat and lane and getting them to the starting blocks in the correct order and on time.


Responsible for getting the ribbon labels from the computer person, placing them on the ribbons and filing ribbons in the team folders

Runners (Computers / Colorado)

Responsible for posting heat/lane assignments and results. Collects time sheets from timers and brings them to the Computer Operators.  Assist Colorado Operators and Computer Operators as needed including sorting papers, checking results, etc.

Set Up

Home Meets: Help set up tables, chairs, tents, etc. in preparation for the swim meet.

Away Meets: Help set up team tents, banners etc.

Tear Down

Home Meets: Help put away tables, chairs, tents, etc.

Away Meets: Help put away team tents, banners etc. We must leave the facility in the same condition as we started.

Parents with kids in the 6 and under age group should not sign up for tear down.

Snack Bar (Meets)

Work in concession area preparing, stocking and selling food. Help set up and/or clean-up of tables, tents, food, beverages and all supplies.


Help setup and put away tables, chairs, tents, etc. for social events. Assists during social events (ie, serving food, replenishing plates & utensils, etc.). Assist with clean-up after the event.


Reports to Referee. Responsible for starting the swimmers from the blocks.

Stroke and Turn

Reports to Referee. Insures that strokes and turns are done legally. Illegal strokes/turns are reported to the Referee. Submits event disqualification (DQ) slips to the Referee. Attends training provided by the City of Roseville (required). Watches the meet poolside.

Team Parents

Supervises a particular age group/gender during meets, marks arms of swimmers with event/heat/lane, distributes event cards for relays, and gets swimmers to the ready bench on time with caps and goggles. For most age groups, several parents will share this job. This position is more important for the younger swimmers, and the team parents for the youngest ages (6 & under and 7-8) are especially critical to the timely start of the meet. This job keeps you with your swimmer during the whole meet.


Uses stopwatch and/or button on electronic timing system to determine swimmers' time. Ensures the swimmer is in the correct lane. Records swimmer's time on the appropriate lane slip. Watches the meet poolside.

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